Monday, December 7th
7:00 a.m. - 8:30 a.m. - Breakfast Provided in Hotel Lobby
8:00 a.m. - 5:00 p.m. - Registration
8:30 a.m. - 9:00 a.m. - General Session
9:00 a.m. - 9:30 a.m. - Exhibitor Hall Opens - "Reef of Resources"
9:40 a.m. - 10:40 a.m. - Break Out Session 1
Adoption Processes
No matter how big or small your district size - in this class you will learn how to create, manage and sustain an adoption process in your district.
Jeff Baker
Rookie Q&A
Attendees will learn in the Rookie Q&A information other districts are having issues with or concerns within their district.
Misty Fisher
Jill Dorland
EMAT Requisitions & Disbursements
Attendees will learn how to navigate EMAT to create and manage instructional materials requisitions, submit disbursement requests, track funding, and ensure compliance with Texas Education Agency (TEA) guidelines.
Sharon Jason
LaDonna Fuller
Lingo Bingo
Learn the language of Instructional Materials through a fun and engaging game of BINGO! Participants will match abbreviations to their meanings while building knowledge and strengthening their understanding of key instructional materials terminology.
Lori Jackson
Winni Petersons
Putting the Fun in Fund 410
Attendees will learn account code basics, particularly as it relates to IMA. We will touch on what to look for when budgeting and what external financial auditors review for IMA. The main goal is to enhance the working relationship between curriculum staff and the business office.
Hunter LoCascio
Susan Hayes
Favorite Things
Supercharge your daily workflow! Join this practical session to master smart tech hacks that save hours every week. Discover essential Windows keyboard shortcuts, high-efficiency Chrome and Google Drive tips, and game-changing Outlook organization hacks. Whether you want to navigate faster, declutter your inbox, or streamline daily tasks, you'll walk away with actionable tricks to elevate your digital workspace immediately.
Amanda Piper-McClure
IMRA Timeline Management
How to navigate the timing of the release of the Approved and Rejected Lists together with ordering new materials. Explain IMRA calendar and evergreen process.
Robert Meyer
TEA Help Desk - Reef of Resources
10:50 a.m. - 11:50 a.m. - Break Out Session 2
Veteran Forum
Attendees will learn in the Veteran Forum information other districts are having issues with or concerns within their district.
Jill Dorland
Month-by-Month To Do List
Activities and tasks completed throughout the calendar year to improve efficiency and streamline daily responsibilities.
Carolyn Sarpy-Kennon
Navigating the Future While Protecting What Matters
As technology continues to reshape education, school districts must balance innovation with the responsibility to protect data and meet evolving compliance requirements. This session explores practical approaches to data governance, privacy, accessibility, and risk management, with a focus on artificial intelligence (AI), emerging technologies, the SCOPE Act, WCAG accessibility standards, and other state and federal requirements.
Angela Green
Stocking the Reef with Google Tools
This session will be about how to use Google Forms and Google Sheets to track inventory.
Melinda Engelmohr
Training Campus Coordinators
Attendees will gain practical knowledge and tools to effectively manage instructional materials at the campus level.
Valerie Marie Uresti-Rojas
Lori Jackson
Understanding IMRA Reports
What do the latest IMRA Cycle 2026 results mean for districts, and what's next? This session provides an update on the current review cycle, a look ahead to IMRA Cycle 2027 and beyond, and practical guidance on implementing HB 100 (89th Texas Legislature, Regular Session, 2025). Participants will learn how restrictions on instructional materials appearing on the SBOE's rejected list may affect procurement, use, and inventory management decisions in Texas schools.
Amie Phillips
ESC Roundtable
Wayne Schaper
Misty Fisher
TEA Help Desk - Reef of Resources
12:00 p.m. - 1:30 p.m. - Lunch
12:30 p.m. - 1:00 p.m. - Entertainment - San Marcos Mariachi Band
1:40 p.m. - 2:00 p.m. - Visit Exhibits
2:10 p.m. - 3:10 p.m. - Breakout Session 3
Understanding Entitlement Funding
Learn how the instructional materials funding process works as well as the 3 buckets of money you have to purchase instructional materials from. No matter the size of your district - you will increase your knowledge of instructional materials funding guaranteed!
Jeff Baker
Budgeting for the Tides
This session will be about how to stretch and plan to get the most out of your IMTA dollars. We will review the upcoming adoptions to help prepare for future purchases.
Melinda Engelmohr
Jill Dorland
AIM Ordering & Distribution
How to manage AIM inventory, returning AIM after use, and other AIM-related resources and updates.
Lea Ann Lee
TEA
Follett User Forum
In this IMCAT session, learn essential workflows and best practices for Follett Destiny Resource Manager. Get step-by-step guidance on ordering barcodes early, managing campus-to-campus transfers, creating warehouse orders, and setting up district-level inventories. Discover how to leverage plain text files for time-saving bulk actions, evaluate live versus bulk scanning, resolve scanning errors, and run key reports like Lost Resources and Inventory Progress.
Amanda Piper-McClure
Lingo Bingo
Learn the language of Instructional Materials through a fun and engaging game of BINGO! Participants will match abbreviations to their meanings while building knowledge and strengthening their understanding of key instructional materials terminology.
Winni Petersons
Lori Jackson
Conquer IMRA Purchasing Paths
Attendees will learn how to purchase non-OER materials. You will also learn the ins and outs of EMAT.
Wayne Schaper
Nichole Zucha
EMAT Live Demo
Join us for an interactive, live demonstration of the Texas Education Agency's EMAT system. Designed for both new and experienced instructional materials coordinators, this session offers a guided walkthrough of essential EMAT functions, system navigation, and best practices to streamline district operations and ensure compliance throughout the school year.
Jennifer Hairell
Angela Allen
TEA Help Desk - Reef of Resources
3:20 p.m. - 4:20 p.m. - Breakout Session 4
Beyond the Page: Navigating District Policy for Instructional Materials
This session covers how to locate and understand policies related to instructional materials. We will also discuss the district review and approval process when selecting new instructional materials.
Angela Allen
Susan Hayes
Bluebonnet Transition Planning
If you are thinking of adoption Bluebonnet for ELAR or Math. This session will help you in completing the required transition plan for TEA.
Robert Meyer
Completing Certification of Provisions of TEKS
The How to Guide on completing the COP in the spring semester and what you need to get started.
Sharon Jason
LaDonna Fuller
From Purchase to Classroom: Managing Digital Resources, Access, and Licensing
As the number of digital instructional resources continues to grow, so does the complexity of managing them. This session examines the full lifecycle of digital resources, from evaluation and licensing to rostering, single sign-on (SSO), implementation, and ongoing management. Attendees will gain practical tips for coordinating with vendors, managing user access, understanding licensing models that support both instructional goals and operational efficiency.
Amanda Piper-McClure
Angela Green
OER Planning, Ordering, & Shipping
Guidance in planning process for Instructional Materials.
Erin Kay
Valerie Marie Uresti-Rojas
Warehousing Big & Small
This presentation provides an overview of effective warehouse operations, key topics included inventory management, organization strategies, workflow efficiency, safety practices, to improve accuracy and productivity. The presentation highlights the importance of maintaining organized processes, optimizing storage space. Attendees will gain practical insights into best practices for creating a well-organized, productive, and service-focused warehouse environment.
Winni Petersons
Lupita Alvarez
Rookie Q&A
Attendees will learn in the Rookie Q&A information other districts are having issues with or concerns within their district.
Jill Dorland
Misty Fisher
TEA Help Desk - Reef of Resources
4:30 p.m. - 6:00 p.m. - Rave at the Reef - Reef of Resources
