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IMCAT's Email List


New Resource:

IMCAT's Best Practices
for Local Adoption

Click here for a PDF.


Newly Approved Adoption Cycle
The SBOE approved a new adoption cycle for foundation and enrichment subjects. The revised document can be found at THIS LINK


Follow us on Twitter: @imcatnews

Join the IMCAT
Google Group

You're invited to join the new IMCAT Google Group. This online forum was created for instructional materials coordinators to share information, thoughts and ideas.

Joining is free and easy. Just click here to access the IMCAT Google Group. Sign in with your Google account or click on "Sign up" to create a new account for free.

House Bill 1295 has changed purchasing.
Get information under
the Resources tab.

Make sure you've covered all the bases when negotiating with a publisher. Click here for IMCAT's sample commitment letter.

Welcome to IMCAT!

Apply for Russell Owen Scholarship
for free registration for IMCAT Conference!

Deadline for application Nov. 3

Instructional materials coordinators who have never attended an IMCAT Conference can apply for the the Russell Owen Memorial Scholarship for free registration to the conference...and more. Deadline for application is Friday, Nov. 3, 2017.

The IMCAT Russell Owen Memorial Scholarship honors instructional material coordinators who plan to pursue professional development and commemorates the achievements of an individual whose passion was public education and the students he served.

Russell Owen, a founder of IMCAT, served more than 30 years as an administrator for the Dallas Independent School District. His dedication to his students and his loyalty to IMCAT serve as an example to his colleagues today and to those who will follow in his footsteps.

One recipient from the Texas instructional materials community will be eligible for a scholarship award to IMCAT’s 26th Annual Conference, Dec. 3-6, Embassy Suites Hotel and Conference Center in San Marcos, conference meals, three-nights hotel accommodations and up to $100 reimbursement for approved travel expenses. To be considered for the IMCAT Russell Owen Memorial Scholarship, an applicant must:

The following should be submitted in one envelope: A copy of the application form [CLICK HERE FOR FORM] and a letter of support from a superintendent or director. The packet must be postmarked on or before Nov. 3, 2017 and be sent to:

Russell Owen Memorial Scholarship Committee Instructional Materials Coordinators’ Association of Texas
PO Box 676
Pflugerville, TX 78691-0676

Your application will be reviewed and voted on by an IMCAT committee.
If you have additional questions, contact IMCAT via email at or call 512-251-8101.

Nominate a Coordinator for the P.D. Thomas Award

You can honor an instructional materials coordinator for contributions to schools, students and IMCAT.

In 2009, the P.D. Thomas Award was established to honor an outstanding Texas Instructional Material Coordinator for achievement and excellence in instructional materials administration. P.D. Thomas is a founding father of the Instructional Materials Coordinators' Association of Texas.

The P.D. Thomas Award recipient will be selected for exhibiting leadership in the following areas:

1. Dedication and Support of IMCAT
2. Instructional Materials Coordinator-TEA/State Relations
3. Instructional Materials Coordinator-Community Relations
4. Dedication to Educating Fellow Coordinators
5. Outstanding Instructional Materials Management
6. Professionalism

Email your nominations to by Friday, Nov. 3. A committee of IMCAT past presidents will screen nominees and make recommendations to the IMCAT Board.

for I.M. 2017

Dec. 3-6, Embassy Suites Hotel and Convention Center, San Marcos


• Remember: You may use your school's IMA funds for the IMCAT Annual Conference registration fees. Pay with check, credit card or purchase order.

I.M. 2017— the Instructional Materials Coordinators' Association of Texas 26th Annual Conference — is the complete source of training for your district's instructional materials, curriculum, technology and business office staff to make sure you don't leave money on the table in the state's complex instructional materials scheme.

Note: Because of availability of complimentary hotel breakfasts, no breakfasts are included in the program Dec. 4 and Dec. 5.


Cost: $350 before 11/20/17; $400 after
Includes lunch 12/4 and 12/5; includes breakfast 12/6; includes 2018 IMCAT dues, all scheduled events. Open to representatives of public schools, open-enrollment charter schools, Education Service Centers and nonprofit organizations.

$50 discount when registering 3 or more Full Registrations on-line in a group.


Cost: $190/day
Includes all scheduled events on day of registration, meals, 2018 IMCAT dues.
Open to representatives of public schools, open-enrollment charter schools, Education Service Centers and nonprofit organizations.

Cost: $650 before 11/20/17; $750 after
Includes lunch 12/4 and 12/5; includes breakfast 12/6; includes all scheduled events. Open to representatives of publishers or other commercial entities.

For information on making hotel reservations for the conference, click here.

Changes to IM Allotment Disbursement Requests
To make the instructional materials allotment disbursement requests more user-friendly and precise, some changes have been made within EMAT. The supplemental materials category has changed to instructional materials. The category will change in all disbursement requests, even the completed requests, from supplemental materials to instructional materials. The bilingual materials category has been deleted, so all instructional materials will be placed in the instructional materials category. Disbursement requests already in progress, submitted, or complete will still have the bilingual materials category if it was previously selected and saved. The subject area social studies and history has been changed to social studies. The number of media formats has been reduced. If you have questions about the changes made to the instructional material disbursement request process, please contact the IM Division at

IM Website Updates
A new training video on submitting a component requisition has been added to the EMAT training section on the TEA website. The following documents have been updated on the Instructional Materials Ordering Information page: Multiple List Codes for School Year 2017–18 Newly Adopted Instructional Materials Publisher & Depository Contact Information Shipment Error Report, TEX-013 The updates can be found at


The Texas Education Agency on June 5 notified schools of important changes to the way instructional materials are ordered and paid for. On June 8, TEA elaborated. One key point: Use of IMA funds is not permissible for conferences EXCEPT FOR IMCAT conferences and training. Click here for more information.

Newly elected IMCAT Board members are, from left, Tony Black (Whitehouse ISD), President-Elect; Jeff Funderburgh (Birdville ISD); Frank Hernandez, III (United ISD), Susan Lenox (Plano ISD); Amy Melching (Georgetown ISD); Kelley Mosley (Schertz-Cibolo-Universal City ISD); Greg Wright (Leander ISD); Derral Shelton (Splendora ISD), Alternate; and Misty Fisher (Duncanville ISD), Secretary.

For more photos and conference handouts, click to IMCAT's Conference App at

Other Presentations:

Colby Nichols: 85th Legislature Preview

SBOE Member-Elect Keven Ellis: SBOE Legislative Goals

IMCAT Statement on the Effects of HB 1474

TEA Issues Letter to the Administrator Addressed Concerning HB 1474 and the Recent IMA